Company Incorporation
Company Registration in Poland (SP.ZO.O)
Applicable country/region: PL - Poland
- English-speaking advisor
- Poland local setup support
- Tailored service assessment
Unit PriceEUR 1,450 / Company
Estimated Duration5 working days
On-site presenceNot required
Response within 1 working hour on business days. We confirm applicability and estimated fees first.
Fully remote
Remotely Process Your Company Registration in Poland (SP.ZO.O) in About 5 Business Days
TKEG Expat handles company registration in Poland for foreign founders who want a compliant Sp. z o.o. without visiting the country. This company formation service covers incorporation of a Polish limited liability company through the KRS National Court Register, plus initial tax registration (PCC-3) and NIP-8 supplementary filing. The minimum share capital of 5,000 PLN can be paid in cash for smaller amounts, avoiding a capital verification bank account, while larger sums follow the required process. TKEG Expat also arranges the Polish E-Signature necessary for natural-person shareholders and directors, a registered Polish address, corporate-shareholder incorporation, and subsequent VAT registration. Because Polish law forbids a company registered with 100% ownership by another limited liability company, TKEG Expat advises on shareholder structure and joint stock alternatives where relevant. Every business benefits from clear guidance on documents, fees, and post-registration compliance. Start your company registration in Poland with TKEG Expat and complete the entire process remotely with expert support.
What's Included
Everything in this package
The line items below are already covered by the unit price. Anything marked "not included" can be added as a tailored extra.
- Company Formation in PolandIncluded ×1.00
- Initial Tax Registration (PCC-3) for tax identification numberIncluded ×1.00
- Identification application on supplementary data to the National Court Register (NIP-8)Included ×1.00
Good to know
- We suggest the client to provide two shareholders to register a Polish company. If it is a sole proprietorship, the client will need to pay a social security tax to the Polish government annually (currently at 2,000 PLN per month).
- There may be translation fees if documents required are not written in Polish. Please consult with your customer relationship manager.
- If the registered capital is small (e.g. 5,000 PLN), it can be paid in cash (the company director signs a declaration to prove that the cash has been received), thus there is no need to open a capital verification account. If the registered capital is large, a capital verification account will be required.
- Moreover, Polish company law forbids to register Polish limited liability companies (sp. z o.o.) with 100% shareholding of another limited liability companies (either foreign or Polish).
Product Requirement
Company Registration in Poland (SP.ZO.O)'s Requirements
TKEG Expat ™ (UK) aims to provide the most straightforward and professional service to our clients. Please use this "Product Requirement Table" to determine if you meet the basic requirement of this product, and if you need services that are not included in this product.
- Natural person shareholders, natural person directors, and natural person directors of legal entity shareholders need to obtain a Polish electronic signature (E-Signature).All natural person shareholders, natural person directors of Polish companies, and natural person directors of legal entity shareholders need to obtain a Polish electronic signature (E-Signature) in order to open a company in Poland.Solution availableNot included in product
- You need a Polish addressTo register a company in Poland, a Polish address is required. If you don't have a Polish address, you can choose the address hosting service provided by TKEG Expat.Solution availableNot included in product
- Incorporation with corporate shareholders requires additional feeIncorporation with corporate shareholders requires additional feeSolution availableNot included in product
- Ownership
- Consolidated Ownership
- Limited Liability
- Positive
- Publicly Participates In Capital Market
- Negative
- Requirements For Shareholders
- At least one shareholder. Although having only one shareholder is allowed, we do not recommend that. Having one person company, where one individual holds 100% shares, cause obligation to pay social security contributions (social tax), which currently amount to around 2000 PLN per month. Moreover, Polish company law forbids to register Polish limited liability companies (sp. z o.o.) with 100% shareholding of another limited liability companies (either foreign or Polish).
- Requirements For Directors
- At least one
- Legal Representative Not Mandatory
- Positive
- Local Directors Not Mandatory
- Positive
- Local Secretaries Not Mandatory
- Positive
- Minimum Registered Capital Requirement
- 1. 5,000 Zloty.
- Capital Injection Not Required
- SEE MEMO
- Capital Injection Requirement
- 1. The actual payment of 100% of the registered capital is required before the company is established;
2. If the registered capital is small (e.g. 5,000 PLN), it can be paid in cash (the company director signs a declaration to prove that the cash has been received), so there is no need to open a capital verification account. If the registered capital is large, a capital verification account needs to be opened.
- Memo
- TKEG Expat recommends that clients register two shareholders for the Polish company. Because if it is a natural person's sole investment, the shareholder would need to pay approximately 25,000 RMB in social security tax to the Polish government each year.
Document Requirement
We Need These To Help You With Company Registration in Poland (SP.ZO.O)
TKEG Expat ™ (UK) aims to provide the most accurate and up-to-date information to our clients. Please use this "Document Requirement Table" to determine which documents you will need to submit to fulfill the product requirements. Please note, the requirements of document can change depending on your case.
Natural Person Shareholders & Directors's Required Documents
- PassportShareholder and director passport front page scans;Process: Not ApplicableFormat: Scan Copy
- Proof of AddressMust be dated within the last 3 monthsProcess: Not ApplicableFormat: Scan Copy
Legal Entity Shareholders's Required Documents
- Proof Of Registration / Business LicenseThe business license of the holding company; needs to be notarized in English and apostilled.Process: ApostilleFormat: Scan Copy
- Company BylawThe company's articles of association; require English notarization + Apostille.Process: ApostilleFormat: Scan Copy
- PassportScanned copy of the passport's main page of the legal person of the holding company, as well as shareholders holding more than 25% of the shares;Process: Not ApplicableFormat: Scan Copy
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Frequently Asked Questions
For most business activities, the Polish government does not impose any nationality or identity restrictions on foreigners registering a Polish company and does not require EU residency as a nominee director.
The traditional incorporation model of choosing a power of attorney requires a cumbersome document authentication process and a power of attorney can only be used once for the respective event. The e-signature option requires the customer to sign all company documents, including incorporation and subsequent filings or changes to the company's business information, in person via video authentication.
No. Under Polish company law, a sp. z o.o. cannot be wholly owned by a single LLC as sole shareholder; at least one additional shareholder must be added (for example, splitting ownership 99% to a corporate shareholder and 1% to an individual, or using two corporate shareholders).
Yes. When registering a Polish company whose director(s) also act as director(s) of a Luxembourg parent company, the directors of both the parent company and the prospective Polish company need to obtain an e-signature. If the same person is a director of both companies, only one e-signature is needed.
For Polish filings (e.g. VAT-R registration), documents must be printed and signed in two counterparts (copies), signed with a blue pen, with the signer writing their full name next to each signature. Signed scans alone are not sufficient — the original signed documents must be couriered to the lawyer/agent's address to complete the process.
Any individual holding more than 25% of the company must be declared as a beneficial owner (UBO). This is assessed by tracing the ownership chain through to the ultimate individual — including through a listed parent company. If a new financial report later shows that an individual crosses the 25% threshold, the UBO declaration must be corrected and supplementary supporting materials may be required.
Once the supplier confirms the proof of address and the incorporation process is started, it usually takes around 3 business days to complete.
A POA requirement is not tied to the applicant's nationality. Incorporation in Portugal, Spain, Poland, Malta and Cyprus may not require a POA, but this ultimately depends on the lawyer/supplier handling the specific case. Poland in particular may require the shareholder to attend a meeting.
Jurisdiction Overview
About Poland
Poland is Central Europe’s largest economy and a top EU destination for foreign investment, offering a skilled workforce of 38 million, competitive costs, and strong manufacturing and IT services sectors.
View Complete Information- General CIT Rate
- 19
- CIT Return Due Date
- Three months after the end of the tax year.
- CIT Payment Due Date
- Three months after the end of the tax year.
- CIT Estimated Payment Due Date
- Monthly installments are to be paid off by the 20th of the following month.
- Resident Withholding Tax (Dividend/Interest/Royalty)
- 0/19/20
- Non-Resident Withholding Tax (Dividend/Interest/Royalty)
- 19/20/20
- General VAT Rate
- 23
- General Capital Gain Tax Rate
- Capital gains are constrained by the normal corporate income tax rate.
- Composite Effective Average Tax Rate
- 15%
- Composite Effective Marginal Tax Rate
- -9.47%
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